Donor Reporting Guidelines Index
"There is no single universal reporting standard used by every donor. Reporting requirements depend on: (1) the donor, (2) the funding mechanism, (3) the grant or contribution agreement, (4) the reporting period and report type, and (5) the specific template version attached to the award."
This index covers the principal publicly available donor reporting guidance as of August 2026.
Humanitarian and UN Funding
| Donor or Mechanism | Guideline / Template | Access |
|---|---|---|
| DG ECHO | Single Form covers proposals, modifications and interim/final reporting | Single Form Guidelines PDF · Partners Helpdesk |
| OCHA CERF | Country-level final report, project-level review and financial report instructions via OneGMS | Final Report Instructions · Financial Report Instructions |
| OCHA CBPF | Narrative, financial and final reporting generated inside OneGMS per grant agreement | CBPF Reporting Guidance |
| UN Partner Portal | Standard Quarterly Progress Report (DOCX, multilingual) | Quarterly Progress Report |
| UNHCR | Funded Partnership Guidance, Project Workplan, Implementation Monitoring instructions | Funded Partnership Guidance PDF · Project Workplan PDF |
| UNICEF / UN Agencies | Standard Quarterly Progress Report (controlling document is the signed programme document) | Standard Quarterly Progress Report |
Bilateral Government Donors
| Donor | Guideline / Template | Access |
|---|---|---|
| USAID (incl. BHA) | No universal public template; ADS 303, 2 CFR 200.329, and award-specific forms govern | ADS 300 series and Chapter 303 · 2 CFR 200.329 |
| UK FCDO | Formats specified by programme contract; Annual Review examples via IATI | Annual Review Example ODT · Annual Review Template ODT |
| Norad | General Conditions establish progress/final/financial/audit requirements; call-specific templates via portal | General Conditions PDF |
| Sida | Contribution agreement defines narrative, results, financial and audit requirements | Monitoring and Reporting Guidance |
| Danida | Bilateral guidelines cover implementation, results, narrative, financial and final reporting | Danida Bilateral Guidelines 2026 PDF · Editable DOCX |
| New Zealand MFAT | Manaaki programme Activity Progress Report and Activity Completion Report templates | Manaaki Guides and Templates |
| Australia DFAT | Grant opportunity guidelines and Commonwealth Grant Agreement specify reporting | Example Grant Guidelines PDF |
| Swiss SDC | Contribution agreement, project document and programme-specific conditions govern reporting | SDC Guidance for Swiss NGOs PDF |
European Union Development Grants
| Mechanism | Guideline / Template | Access |
|---|---|---|
| EU International Partnerships | General Conditions determine progress and final reports; management declaration required | Partner Organisation Document Hub · General Conditions PDF |
| EU Management Declaration | Declaration accompanying progress and final reports under contribution agreements | Management Declaration PDF |
| EU PRAG Grants | Narrative and financial report formats are contractual annexes in the signed grant | PRAG Practical Guide · Financial Reporting Training PDF |
Global Health, Education and Development Funds
| Donor / Fund | Guideline / Template | Access |
|---|---|---|
| Global Fund | Progress Update / Disbursement Request via Partner Portal | PR Reporting Hub · PR Reporting Handbook |
| Gavi | Funding Guidelines contain results framework and reporting requirements with downloadable annexes | Gavi Funding Guidelines |
| World Bank Trust Funds | Annual progress and completion reporting; recipient-executed grants subject to grant agreement | Trust Fund Reporting Guidance 2024 PDF |
| Asian Development Bank | Project Completion Report instructions; recipient-executed grants governed by financing agreement | PCR Instructions PDF |
| Global Partnership for Education | Grant-specific progress and completion templates by grant type | GPE Grant Applications · ESPIG Reporting Guidance PDF |
Climate and Environmental Funds
| Fund | Guideline / Template | Access |
|---|---|---|
| Green Climate Fund | Annual Performance Reports via APR package; Readiness grants use separate templates | APR 2025 Resources · Readiness IPR Template |
| Global Environment Facility | Annual Project Implementation Reports; PIR and completion requirements in project-cycle guidance | GEF Project Cycle Guidance PDF · GEF Templates Library |
| Adaptation Fund | Project Performance Report template, completion instructions, results tracker | Reporting Templates and Guidance · PPR Guidance PDF |
Common Reporting Requirements
Across all major donors, the recurring content requirements are:
- Reporting period, project identity and award number
- Executive summary
- Progress against outcomes, outputs and indicators
- Planned versus achieved results
- Explanation of variances and underperformance
- Activity implementation narrative
- Beneficiary numbers and disaggregation
- Geographic coverage
- Monitoring methodology and data quality
- Evidence or means of verification
- Risks, assumptions, constraints and mitigation measures
- Safeguarding, protection, gender, disability and inclusion
- Accountability to affected populations
- Complaints, fraud, incidents and compliance disclosures
- Partnerships and localisation
- Budget against expenditure and forecast
- Value for money or cost efficiency
- Changes requiring donor approval
- Lessons learned and adaptive management
- Sustainability, exit or transition arrangements
- Communications and visibility compliance
- Annexes: indicator tables, financial statements, case studies, photographs
This index is a reference guide. Always defer to your specific grant or contribution agreement and the controlling template version attached to your award. For help integrating these requirements into DonorDesk, contact support@donordesk.online.